PRIVACY & COOKIES POLICY

 

INTRODUCTION
This privacy policy applies between you, the User of this website and Staunch Book Prize, the owner, and provider of this website. We take the privacy of your information very seriously. This privacy policy applies to our use of any and all Data collected by us or provided by you in relation to your use of the Website. Please read this privacy policy carefully.

SCOPE OF OUR PRIVACY POLICY
This privacy policy applies only to the actions of Staunch Book Prize and Users with respect to this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

INFORMATION WE COLLECT
In running and maintaining our website we may collect and process the following data about you:

– Information about your use of our site including details of your visits such as pages viewed and the resources that you access. Such information includes traffic data, location data and other communication data.

– Information provided voluntarily by you. For example, when you register for information via the Contact Form.

– Information that you provide when you communicate with us by any means.

MAILCHIMP
Please note that we use the email service Mailchimp as our main marketing platform. By subscribing to our website for any reason, you acknowledge that your information will be transferred to Mailchimp for processing. You can learn more about Mailchimp’s own privacy practices via their website by clicking here.

GOOGLE ANALYTICS
This site uses Google Analytics (GA) to track user interaction. Although GA records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this. We consider Google to be a third party data processor (https://cloud.google.com/security/gdpr/).

USE OF COOKIES
Cookies provide information regarding the computer used by a visitor. We do not currently, but may in the future use cookies where appropriate to gather information about your computer in order to assist us in improving our website.

We may gather information about your general internet use by using the cookies. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally. It is statistical data. This statistical data does not identify any personal details whatsoever. You can adjust the settings on your computer to decline any cookies if you wish. This can easily be done by activating the reject cookies setting on your computer.

We may also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites including; Facebook, Twitter, LinkedIn, Pinterest, Google+, You Tube, will set cookies through our site which may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.

USE OF YOUR INFORMATION
We use the information that we collect from you to provide our services to you. We will retain any Data you submit until you instruct us to delete. In addition to this we may use the information for one or more of the following purposes:
– To provide information to you that you request from us relating to our products or services.
– To provide information to you relating to other products that may be of interest to you. Such additional information will only be provided where you have consented to receive such information.
– To inform you of any changes to our website, services or products.

If you have previously purchased products or services from us we may provide to you details of similar products or services, or other products and services, that you may be interested in.

STORING YOUR PERSONAL DATA
We collect the above information to contact you in relation to the enquiry you submitted and store this information on our secure, cloud based CMS for Internal Record Keeping. By providing your personal data to us, you agree to this transfer, storing or processing. We do our upmost to ensure that all reasonable steps are taken to make sure that your data is treated and stored securely.

The sending of information via the internet is not totally secure and on occasion such information can be intercepted. We cannot guarantee the security of data that you choose to send us electronically. Sending such information is entirely at your own risk.

DISCLOSING YOUR INFORMATION
We will not sell individual information to any third parties. We do not disclose personal information to third parties, except as set forth in this policy and in cases where Staunch Book Prize, acting in good faith, believes that such action is necessary to conform to legal requirements or comply with a legal process, such as a search warrant, subpoena, court order or in the event that we sell any or all of our business to the buyer.

SUBMISSIONS

Our submissions software is hosted by Submittable.com. Their Privacy Policy can be viewed here: https://www.submittable.com/privacy. We have no access to entrants’ billing information or credit card details. Any complaints arising from this area of our website will be referred to and resolved in conjunction with Submittable.com.

Submittable may send occasional emails with featured submission opportunities, promotions, and product news to submitters. These emails are an optional feature that the submitter can opt in or out of in their Submittable account. They send emails sparingly and never sell the submitters data. Please feel free to unsubscribe to these. Contact support@submittable.com, if you have any problems with this part of our website or for questions concerning Submittable’s use of your data.

LINKS TO OTHER WEBSITES
This Website may, from time to time, provide links to other websites, eg, from our News pages. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

CONSENT
By submitting data to us and using the Website, you consent to our use of your data and of anyone you represent in the manner set out in this Privacy and Cookies Policy (as amended from time to time, as described below) and you are responsible for ensuring that you have authority to consent on behalf of anyone about whom you submit data to us.

Please note that you can revoke any consent you have given us under this policy at any time by contacting us on info@staunchbookprize.com, and referencing this Privacy and Cookies Policy in the email subject line, using the body of the email to say what consent you are revoking.

ACCESS TO INFORMATION
In accordance with the Data Protection Act 1998 you have the right to access any information that we hold relating to you. Please note that we reserve the right to charge a fee of £20 to cover costs incurred by us in providing you with the information.

CHANGES TO OUR PRIVACY POLICY
We reserve the right to change this privacy policy at any time. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes.

DATA BREACHES
We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

CONTACTING US
Any questions regarding this privacy policy should be directed to info@staunchbookprize.com.